Role of Chapter Officers
Chapter officers play a very important role in the success of the alumni chapters. The governing documents of the chapter should delineate the officer and chairmanships of the chapter along with the duties assigned to each. The officers of the chapter shall be president, vice president, secretary and treasurer. There may also be such other officers as are deemed necessary for efficient operation of the chapter.
- President
Shall preside at all meetings of the alumni chapter. Shall be empowered to appoint committees as hereinafter provided and shall be an ex-officio member of each committee. Shall be the official representative of the alumni chapter. Shall be authorized to co-sign checks. Shall only vote to break a tie at Council meetings.
- Vice President
Shall succeed to the office and power of the President in his/her absence or for the remainder of his/her term if vacated for any reason. In the event of such a vacancy, the Council shall appoint a successor to the post of Vice President. The Vice President shall be authorized to co-sign checks.
- Secretary
Shall record the minutes of the meetings of the Council and General Membership. Shall have on hand a copy of the constitution and bylaws at all of the Council and General meetings. Shall keep up-to-date signature authorizations of such bank, other financial institution, or money market fund(s) where the alumni chapter maintains its funds. Shall have custody of all official documents, such as the constitution, bylaws, etc. Shall be the official liaison between Beta Gamma Sigma and the alumni chapter. Shall answer mail addressed to the alumni chapter or forward it to the proper officer or committee chair.
- Treasurer
Shall be authorized to collect all monies payable to the alumni chapter, and shall be charged with the care and custody of the funds of the alumni chapter. Shall make all necessary disbursements in accordance with the directions of the Council. Shall arrange for accepting reservations for the meetings, receiving members as they arrive at meetings, and collecting such monies at meetings. Shall receive the payment of dues and shall arrange for the mailings of dues notices and receipt/acknowledgement of dues payments. Shall account for and deposit all monies received. Shall be authorized to deposit funds at a bank, other financial institution, or money market fund approved by the Council in the name of the alumni chapter. Shall be authorized to co-sign checks. Shall maintain the alumni chapter's financial accounts and shall enter, in detail, receipts and disbursements. These accounts shall be open at all times to inspection by any member of, or individual designated by, the Council. A report of the alumni chapter's financial condition shall be made at each Council meeting. At the conclusion of the term of office, or resignation, an audit shall be conducted by an Audit Committee, and an audit report may be presented to the Council.
- Other Officers
Other officers, elected or appointed by the Council, shall exercise such duties and responsibilities as designated by the Council.
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