Section II - Establishing a New Beta Gamma Sigma Collegiate Chapter

Suggested List of Steps to Establish a Beta Gamma Sigma Chapter

  1. Once a school earns accreditation of its business program by AACSB International, Beta Gamma Sigma (BGS) will be notified by AACSB and will invite the school to establish a BGS collegiate chapter. Staff members at BGS are available to talk with school representatives to answer questions and fully explain the value of Beta Gamma Sigma to the school and its students.
  2. The school must then officially notify Beta Gamma Sigma of their intent to establish a collegiate chapter. The school is asked to submit a letter on university letterhead and signed by the Dean/Head of the business unit addressed to BGS indicating their plan to establish a chapter (sample letter available).
  3. BGS processes the letter and notifies the Dean/Head.
  4. School/Dean provides BGS with name of faculty or staff member who will coordinate with BGS on chapter establishment tasks (chapter advisor).
  5. Chapter advisor provides BGS with tentative timeframe for chapter establishment – date of installation and first induction ceremony.
  6. Chapter advisor works with business school to identify all business programs which should be included in the membership process (baccalaureate, masters, doctoral, faculty, off-site, executive, part-time, etc.)
  7. Chapter advisor obtains a list of eligible students and faculty to be invited to membership (work with BGS on eligibility criteria).
  8. Work with BGS staff to identify potential Installing Officer.
  9. Chapter invites and confirms the Installing Officer.
  10. Chapter advisor registers on the BGS online ordering system (OOS); request username and password from BGS staff.
  11.  Order invitations to provide to potential members through the OOS system – one invitation per person invited.
  12. Order additional chapter supplies through the OOS system.
  13. Distribute invitations to eligible students and faculty using BGS provided invitation materials along with a local invitation with specific chapter details.
  14. Receive acceptance of membership indications from those invited and process each new member using the BGS OOS system.
  15. Plan the details of the ceremony event (including inviting and confirming speakers and dignitaries, setting location, program agenda, promotion, food – see details in BGS Collegiate Chapter Handbook at www.betagammasigma.org/collegiatechapters.htm).


How to Establish a New Beta Gamma Sigma Collegiate Chapter

Letter of Intent
Model Chapter Constitution
Model Chapter Bylaws

There is a standard set of procedures that must be followed when starting a new Beta Gamma Sigma collegiate chapter. The following is a guide to help you along in this process. Of course, the Central Office is available to help you with any questions or concerns that may arise along the way.

Domestic (U.S.) Institutions

1. To Begin the Process

  • Chapter should submit a Letter of Intent (notify) the Board of Governors of intent to establish a Chapter (click here for sample).
  • Ask the Central Office to match your faculty list against BGS membership records to confirm the BGS membership of existing faculty members.
  • Identify BGS member faculty /staff who will coordinate the chapter’s establishment.
  • Elect interim faculty officers to serve during the establishment of the chapter.
  • Approve a chapter constitution and bylaws based on the model included in this section and file a copy with the Central Office.
  • Obtain an Employer Identification Number from the Central Office (6-8 week process).
  • Set up a local bank account (if allowable by institution) and obtain a chapter credit card.
  • Identify all business programs where students should be considered for membership (include all programs covered in the program's AACSB accreditation, including off-campus programs).

2. Invitation to Membership

  • Review the sample timeline and adapt to your chapter.
  • Obtain a listing of students eligible for membership from the appropriate campus office(s)/ programs.
  • Suggest that the interim chapter officers serve as the initial nominating committee to review the list of potential members to verify eligibility.
  • Identify members of the administration and faculty eligible for membership to include in the invitation. (Administrators from the business school dean up through the President and/or Chancellor of the institution should be invited to membership, if not already members.)
  • Log on to Collegiage Chapter Online Ordering System and provide chapter contact information.
  • Order chapter supplies from the Central Office. (Supplies are available to help promote BGS on campus.)
  • Prepare invitation packets for those being invited to membership. (Standard invitation materials are available to chapters at no charge through the Central Office, 1st order shipped at standard rate at no cost to chapter.)
  • Develop and include personalized local invitations and response materials.
  • Follow up the invitation by personal contact to encourage membership acceptance.
  • Promote Beta Gamma Sigma throughout the School of Business to help educate eligible students about the value of lifetime membership..
  • Regularly monitor online ordering system to ensure Membership Data Profiles (MDP’s) are completed by students who paid fees.
  • Submit lifetime membership fees of $65 (U.S.) plus $2 (U.S.) shipping costper inducted member.
  • Select 1-2 Chapter Honorees for recognition at the induction ceremony (maximum of 2 per year). Provide information to the Central Office at least 4 weeks prior to the ceremony so specialized plaque(s) can be obtained. Be prepared to induct the Chapter Honoree into membership if not already a member. (Note: Fee of $85 (U.S.) covers Chapter Honoree plaque and BGS honorary membership, if applicable.)

3. Planning the Installation and Induction Ceremony

A. Physical Facilities/Program

  • Establish a tentative date and location for the induction ceremony.
  • Notify the Central Office staff of the date so they can assist you in identifying a BGS member as the installing officer. The chapter invites the installing officer from names suggested by the Central Office (often a nearby business school dean, faculty advisor, member of the Board of Governors, or a member of the school's accreditation team). The chapter is strongly encouraged to go outside of their own campus to recruit an installing officer. The chapter pays the expenses of the installing officer.
  • Develop a timeline to complete the chapter establishment process (see the sample timeline).
  • Confirm the details for the ceremony (such as location, speakers, order of the program, photography, materials in place, etc.).
  • Confirm that appropriate campus dignitaries (such as President, Chancellor, Vice President for Academic Affairs, etc.) and program participants are invited to membership if not already members, and will be available for the ceremony.
  • Select and schedule a speaker if the chapter chooses to have a program presentation at the event.
  • Assign duties for the ceremony.

B. Publicity and Printed Materials

  • Schedule a professional and/or campus photographer and videographer.
  • Arrange pre-event publicity and event coverage.
  • Order ceremony Program Covers from the Central Office and copy the local ceremony program on the inside.
  • Download a copy of the Ritual from BetaNet and distribute copies to those chapter members presiding during the induction ceremony. Chapters now have the option to use either of the two approved Rituals, the longer and more formal version, or a newer and shorter version.

C. Final Preparations

  • Proof membership certificates for accuracy; add local signatures and place in presentation envelopes.
  • Plan to display the framed chapter charter at ceremony.
  • Order other custom banners, table covers, etc. for promotional purposes.
  • Confirm that all program arrangements are in place.

4. Following the Ceremony

  • Verify that all inductees received their certificates and pins as appropriate (including those who were unable to attend the ceremony). Occasionally, the Central Office hears from students or alumni who paid the membership fee but never heard back from the chapter - which defeats the purpose of being inducted into lifetime membership.
  • Make full payment to the Central Office for chapter orders.
  • Continue to monitor and encourage paid new members to complete MDPs online.
  • Reserve the facility/room for next year’s induction ceremony.

Institutions Outside the U.S.

With the global expansion of accreditation by AACSB International, Beta Gamma Sigma is able to extend invitations to outstanding student members worldwide.

As a truly global honor society in business and management, Beta Gamma Sigma's membership of 650,000 to 650,000 comprises the brightest and best of the world's business leaders. To see how your business program and top students can become part of Beta Gamma Sigma's future, contact the Central Office at bgshonors@betagammasigma.org. Together with the world's top business schools, Beta Gamma Sigma is eager to honor more of the world's "best in business."

  • Although the Board of Governors has established English as the official language of the Society, our chapter operations personnel will work with new chapters to translate printed materials, if necessary.
  • The Society's shipping process allows invitation and induction materials to arrive on schedule - anywhere in the world.
  • Electronic communication allows instant access to the Central Office, wherever a chapter is located.

1. To Begin the Process

  • School should notify the Board of Governors of their intent to establish a chapter. This notification should be in writing and mailed, faxed or emailed to the Society’s Central Office.
  • Begin the process to identify faculty who are Beta Gamma Sigma members and enlist their involvement in the chapter and its establishment. (Note: Beta Gamma Sigma’s Central Office staff can assist in identifying faculty BGS members by matching the institution’s faculty list to BGS database. To take advantage of this assistance, institution should provide complete name and degrees received with institutions and dates.
  • If there are no BGS members on the faculty, identify and enlist the support of faculty who will qualify and be inducted at the chapter’s first ceremony.
  • Elect/appoint interim faculty officers to serve during the establishment of the chapter.
  • Representatives of the chapter may be the faculty advisor, chapter president or other officer, or an administrative assistant who will handle the clerical tasks of the chapter.
  • Identify all business programs from which students and faculty should be considered for membership (include all programs covered in the program’s AACSB accreditation including off-campus programs).
  • Decide when the chapter installation and charter induction ceremony will be held. (Note: The chapter establishment process can typically be accomplished in 3-4 months). However, the Central Office will attempt to work with chapters that may wish to expedite this process.

2. Invitation to Membership

  • Obtain a listing of students and faculty eligible for membership from the appropriate campus office(s)/programs.
    (Note: Beta Gamma Sigma will work individually with institutions outside of the United States (OUS) to help adapt the membership eligibility criteria to match the structure of the specific school/program – understanding that OUS institutions often have a different structure.
  • Suggest that the interim chapter officers serve as the initial nominating committee to review the list of potential members to verify eligibility.
  • Identify members of the administration, faculty and research staff eligible for membership to include in the invitation. (Administrators from the business school dean up through the President and/or Chancellor of the institution should be invited to membership, if not already members.)
  • Order chapter supplies online from the Central Office – or work with the Central Office if invitation materials must be adapted to fit the needs on your campus/your school’s culture.
  • Inform Central Office staff of the best method for shipping materials to your institution.
  • Prepare invitation packets for those being invited to membership. (Standard invitation materials are shipped to chapters at no charge through the Central Office.)
  • Include personalized local invitations and response materials.
  • Follow up the invitation by personal contact to encourage membership acceptance.
  • Monitor eligible member acceptancews and encourage those who have not yet responded.
  • Promote Beta Gamma Sigma throughout the School of Business to help educate eligible students about the value of lifetime membership..
  • Submit lifetime membership fee of $65 (U.S.) plus $2 (U.S.) shipping cost for each new member by sending the Central Office one school or chapter check covering the entire order.

3. Planning the Installation and Induction Ceremony

A. Physical Facilities / Program

  • Establish a tentative date and location for the induction ceremony.
  • Notify the Central Office staff of the date so they can assist you in identifying a BGS member as the installing officer (or chapter may be installed at the ceremonial chartering at the April ICAM meeting.) The chapter invites the installing officer from names suggested by the Central Office (often a nearby business school dean, faculty advisor, member of the Board of Governors, or a member of the school's accreditation team). The chapter is strongly encouraged to go outside of their own campus to recruit an installing officer. The chapter pays the expenses of the installing officer.
  • Develop a timeline to complete the chapter establishment process (see the sample timeline).
  • Confirm the details for the ceremony (such as location, speakers, order of the program, hotography, materials in place, etc.).
  • Confirm that appropriate campus dignitaries (such as President, Chancellor, Vice President for Academic Affairs, etc.) and program participants will be available for the ceremony.
  • Select and schedule a speaker if the chapter chooses to have a program presentation at the event.
  • Assign duties for the ceremony.

B. Publicity and Printed Materials

  • Schedule a professional and/or campus photographer and videographer.
  • Arrange pre-event publicity and event coverage.
  • Order ceremony Program Covers from the Central Office and copy the local ceremony program on the inside.
  • Download a copy of the Ritual from BetaNet and distribute copies to those chapter members presiding during the induction ceremony. Chapters now have the option to se either of the two approved Rituals, the longer and more formal version, or a newer and shorter version.

C. Final Preparations

  • Proof membership certificates for accuracy; affix local signatures and place in presentation envelopes.
  • Plan to display the framed chapter charter at ceremony.
  • Confirm that all program arrangements are in place.

4. Following the Ceremony

  • Verify that all inductees received their certificates and pins as appropriate (including those who were unable to attend the ceremony). Occasionally, the Central Office hears from students or alumni who paid the membership fee but never heard back from the chapter - which defeats the purpose of being inducted into lifetime membership.
  • Make full payment to the Central Office for chapter orders.
  • Assure that all new members have completed MDPs online.
  • Reserve the facility/room for next year’s induction ceremony.

Contact the Central Office to address any other concerns. The Society is always ready to work on an individual basis to adapt our programs to fit with yours, just as we do with business programs based in the United States.

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